When you’re running an IT organization, it’s not just the business that you have to take care of. One part of running a business is building, creating, and providing what your customers need. The other part is management. Out of all the things you have to manage, configurations and assets are two of the most important.

Although people often think of configuration management and asset management as the same thing, but they are different. People also sometimes confuse these terms with each other. So, in this post, I’ll explain what configuration management and asset management are and how they’re different. Let’s start by understanding each of these terms.

What Is Configuration Management?

Configuration management is the management of configuration items. So, what are configuration items?

Configuration Items

Any organization provides certain services. These services might be the ones being provided to customers or to internal users. Either way, creating and providing these services requires some components. So, any component that needs to be managed to deliver services is called a “configuration item.”

Too confusing? No worries—I’ll explain with an example. Consider that you’re providing a service that tracks an organization’s user data. In this case, you can consider the software to be the component that needs to be managed. It’s important that you manage this software to make sure your service works fine. This means that your software is a configuration item. Another way of defining a configuration item is that it’s a component that’s subject to change to make the service delivery better.

What Information Is to Be Managed?

When you manage the attributes of such configuration items, that’s configuration management. So, what kind of information do you have to manage? You have to manage attributes such as ownership, versioning, licensing, and types. Let’s consider an example in which you’re using software for internal tasks.

Now you’ve identified that the software that provides service is your configuration item. The next step is to manage information related to that software. The software developer will have released different versions of the software with updates and new features. You obviously look out for better versions of the software or the version that best suits your requirements. One piece of information that you have to manage is the details of the software versions.

Another example is when you’re using licensed software. The software will be licensed to a particular person or company, and the license will be valid for a certain period of time. Such information becomes the attribute you have to manage. Now that you know what configuration management is, let me tell you a little about how it’s done.

Configuration Management Database

An easy way to manage information on configuration items is by using a configuration management database (CMDB). A configuration management database is just like any other database that stores data, but it specifically stores information related to configuration items.

Configuration Management System

Configuration management isn’t easy. You have to take care of lots of tasks, such as tracking the data and adding and modifying configuration items. To make configuration management easy, you can use a configuration management system (CMS), which is software that helps you manage your configuration items. A typical CMS provides functions for storing and managing CI data, auditing configuration, making changes to the configurations, and so on.

Now that you know what configuration management is, let’s talk about asset management.

Asset Management

In generic terms, anything that’s useful is an asset. If you own a house or a property, that’s an asset for you. So is your car or your phone. When it comes to an organization, anything that’s useful to the organization is an asset. Assets can be capital, office property, the servers locked in your highly secured server room, and so on. But IT assets aren’t limited to physical or material things. The knowledge stored in your employees’ brains is also a valuable asset to your organization.

So, basically, tracking and managing the assets of your organization throughout its life cycle is asset management. The main aim of asset management is to create processes and strategies that help in managing assets properly. The asset management process starts right from the moment of acquiring the asset until disposing of the asset.

For example, let’s say you have an organization that builds and manages web applications. As part of this, you own some servers that you host the web applications on. You also have some databases where you store data for your clients. In this case, your asset management process starts from the time you bought the servers and the databases. You have to manage the buying, maintenance, and inventory costs. Along with that, you also have to take care of regular updates, audits, security implementations, and any changes that you make. This asset management goes on either until the assets are damaged or until they stop being useful to your organization and are disposed.

Asset management directly involves finance. You have to consider the inventory, governance, and regulatory compliance along with the financial aspects in asset management.

Why Do You Need Asset Management?

Asset management helps you understand your financial flow and how to efficiently plan your finances. You can easily track your asset throughout its life cycle. This helps you analyze incidents if something went wrong. Management of assets improves your assets’ quality and performance, which helps your business.

The asset management process helps you stay compliant with various rules and regulations. This improves the quality of your business and also saves you money on audits and fines. Because asset management lets you track your assets, you can plan more efficient strategies for operations.

Configuration Management vs. Asset Management

Now that I’ve explained each of these terms, I hope you understand what they mean. At some point, you might have felt that they were the same. To eliminate any lingering confusion, let me highlight the differences between them.

Asset management is managing anything valuable to your organization. You can consider configuration management to be part of asset management. Configuration management mainly focuses on managing configuration items and their attributes. These attributes mainly affect the delivery of the service.

In the case of asset management, it’s more of a financial perspective. You track the asset to understand the financial flow and need for that asset throughout its life cycle.

To understand the difference, let’s take an example of a hardware component that you’re using—let’s say, a database. When you’re using a database, the database itself becomes an asset. You have to manage the maintenance, track the asset, conduct audits, and so on. This is asset management. The same database will have software versions. Keeping track of the software version, updating it, and tracking which other components it works with becomes part of configuration management.

Configuration management and asset management might sound the same at a high level, but they have different purposes and are implemented differently. Understanding such terms with the help of an example really makes it easy to understand the differences, hopefully, the explanations and examples here have helped you.

This post was written by Omkar Hiremath. Omkar uses his BE in computer science to share theoretical and demo-based learning on various areas of technology, like ethical hacking, Python, blockchain, and Hadoop.

Years ago, a company might have released a software suite and then proverbially kicked back in a chair with its feet on a desk basking in celebration.

Suffice it to say that the software world moves much faster today. It seems as though there are some companies that push out new updates every few days. And thanks to microservices architecture and the DevOps Mindset, there are many companies that are constantly updating their software or at least some feature in it.

Pumping out release after release isn’t easy. With so many moving parts and so much riding on each new update, companies need to do everything within their power to ensure that releases are well-received by users.

That starts with getting their development house in order through a process known as configuration management.

What Is Configuration Management?

Configuration management is the process in which organizations and development teams oversee new software updates to ensure they are working as designed when bugs are fixed, new features are introduced and old features are decommissioned.

Thanks to configuration management, organizations can gain full visibility into the development lifecycle and easily identify errors that may need to be fixed.

If you’re thinking about implementing configuration management, or CMDB*, at your organization, that’s great news. But like anything else, you can’t just expect configuration management to solve all of your problems on its own. You need the right approach.

What is a CMDB

A CMDB (Configuration Management Database) is a database that stores information about the IT assets and infrastructure of an organization. It is used to manage and track the configuration items (CIs) in an organization’s IT environment, including hardware, software, network devices, and other components.

A CMDB can include detailed information about the relationships between CIs, such as dependencies, dependencies, and interdependencies. This information can be used to help organizations plan changes to their IT environment, understand the impact of changes on other components, and maintain the integrity and availability of their IT services.

In addition to maintaining information about CIs, a CMDB can also be used to track service requests, incidents, problems, and changes related to the IT environment. It can help organizations improve their IT service management processes and make better decisions about their IT investments.

With that in mind, let’s take a look at seven different configuration management metrics you can track to increase the chances that your initiatives help you achieve results. Keep track of these metrics and work hard to improve them over time, and you’ll build better applications that are better received by your users.

1. Frequency of Updates

Some companies are perfectly fine with shipping updates once a quarter or even once a year. Other companies pride themselves on pumping out new updates every month, and some might aim to release even more new software packages than that.

Every software company has unique goals. It might not matter how regularly your software is updated, but it might matter how consistently it is. Your users will expect at least some rhyme and reason to the number of updates you pump out.

Keeping track of the frequency of updates metric will help you make sure you are meeting your company’s goals and satisfying customer expectations. If you’re not shipping releases as frequently as you’d like, you might want to drill deeper and find out why.

2. Release Downtime Metrics

We all know how applications should work. When they don’t work as designed, we’re unable to get things done quickly. Depending on how bad the problem gets, it’s easy to get frustrated to the point a user starts thinking about whether they should find a substitute solution.

End users depend on your software. For a business user, that might mean a platform they use to store information and communicate with colleagues. It might mean a place they store code for a developer. And for a regular customer it might be a social network they use every day to meet new people.

Whatever the case may be, the moment you are unable to meet user expectations might be the moment your users begin an exodus.

Worse than that, downtime can be prohibitively expensive. In fact, a recent Gartner report found that downtime can cost as much as $540,000 per hour.

Keeping track of how much downtime you incur (if any) while a new update is released can help you maintain positive and productive user experiences. In the event there is downtime during a new release, you can quickly identify what happened and take steps to reduce the chances it happens again.

Add it all up, and keeping tabs of this metric can help you provide better experiences while increasing profitability.

3. Average Number of Errors

In a perfect world, your developers would write flawless code every day, and each new release would ship with perfect code. But we live in the real world where people do make mistakes.

Of course, it’s in your best interest to work as hard as you can to keep those mistakes down to a minimum. By keeping track of the average number of errors in each new software release, you can identify areas in your workflow that could be improved. This may help you catch mistakes earlier in the process.

For example, you might realize that a new adding a new tool to your DevOps team’s arsenal can help your release smoother updates every time.

At the very least, tracking this metric provides an easy mechanism to determine whether your team is trending in the right direction, i.e., making fewer errors as time goes on.

4. Code Lines Per Update

The point of writing is to convey a point to your readers. Unless the author is getting paid per-word, writers should state their case in as little words as possible. The question is what day is it today? It’s not do you have any idea as to which 24-hour period we are currently in the middle of?

In the world of software development, the same maxim holds true. You don’t need 100 lines of code when a single line will do the same trick.

Keeping track of code lines per update can help you ensure that you are writing software efficiently. Depending on what your team’s workflows are like, you may be able to identify individual developers who are writing too many lines of code and have the more efficient coders give them a few pointers.

5. Rework Metrics

How many files does your team rework each month?

Developers don’t come cheap. The last thing you want to do is pay them to do the same work over and over again—whether that’s because someone did it incorrectly in the first place or because your team is struggling to communicate effectively.

Tracking rework metrics can help you make sure that the percent of rework your team does each month doesn’t increase in perpetuity. On the flipside, you may also be able to identify what you are doing that is decreasing rework. With that information on hand, you may be able to bake additional efficiencies into your development processes.

6. Frequently Changing Files

Track this metric to determine whether certain files are changing too frequently. If you find out that certain files are changing with each update, you may need to look into the issue a bit.

For example, you can determine why certain files are changing so often. Maybe it’s because developers aren’t sure of the requirements. Maybe it’s because there’s an issue with your testing and QA approach.

Whatever the case may be, this metric can help you add additional efficiencies into your development processes by reducing or eliminating duplicative work and rewriting inefficient code blocks as needed.

7. Root Causes for Late Delivery

As you optimize your release management workflows, everything should get more and more predictable.

Yet nobody can predict the future and nobody’s perfect. So things will invariably not go according to plan every now and again.

Configuration management lets you drill down into the root causes for late delivery.

Fingers crossed that you never run into any errors that slow down your releases. But in the event you do miss some deadlines, you may be able to start detecting a pattern as to why you are unable to meet them.

Armed with that information, you can begin working backward to identify what is causing delays and what you need to do to prevent that from happening in the future.

Are You Ready to Start Using Configuration Management?

Is your development team reaching its full potential and doing its best work? If not, it may be time to get started with configuration management. That way, you’ll be able to delight customers by meeting their expectations while avoiding downtime and increasing profitability.

And the best part? With the right tools in place, configuration management can largely be automated.

To learn more about how your DevOps team can integrate configuration management into their workflows to build better software more efficiently, take a look at Enov8.

This post was written by Justin Reynolds. Justin is a freelance writer who enjoys telling stories about how technology, science, and creativity can help workers be more productive. In his spare time, he likes seeing or playing live music, hiking, and traveling.

 

Further Reading

• A Brief History of Configuration Management

 

It’s hard to imagine a world that existed without technology. Yet it wasn’t so long ago when things like computers and the internet were brand-new and seemingly futuristic concepts. As computing infrastructure became increasingly widespread in the 1980s, the government of the United Kingdom issued a set of recommended standards that IT teams should follow because it realized that, at the time, everyone was just doing their own thing.

Shortly thereafter, the first iteration of Information Technology Infrastructure Library (ITIL) emerged, called the Government Information Technology Infrastructure Management (GITIM). These guidelines outlined a set of practices, processes, and policies organizations could follow to ensure their IT infrastructure was set up in such a way to support their business needs. The ITIL standards were inspired by the process-based management teachings of productivity and management guru W. Edwards Deming.

Over the years, we’ve seen many iterations of ITIL. The most recent version of the standards, ITIL 4, was released in February 2019. In large part, this iteration was influenced by the agile approach to software development and the rise of DevOps teams. Both of which have  transformed the way we think about technology. 

Keep reading this post to learn more about:

• What ITIL is?
• The pros and cons of ITIL?
• How ITIL has changed over time?
• How, specifically, the rise of agile workflows and DevOps teams impacted ITIL 4?

What Is ITIL?

Life would be difficult if it were impossible to learn from other people and we had to figure everything out by ourselves. Good thing that’s not the case.

At a very basic level, ITIL is a framework that outlines the best practice for delivering IT services throughout the entire lifecycle. Organizations that follow this framework put themselves in a great position to stay on the cutting edge of technology and leverage the latest tools and philosophies that drive leading innovators forward today. They are also able to respond to incidents faster and enact change management initiatives with more success.

At a high level, there are five core components of ITIL 4:

1. Service value chain.
2. Practices.
3. Guiding principles.
4. Governance.
5. Continual improvement.

Now that we’ve got our definitions locked down, let’s shift our attention to the pros and cons of enacting ITIL at your organization.

What Are the Pros of ITIL? 

ITIL is popular for good reason. The framework helps organizations big and small optimize their IT infrastructure. It also helps them secure their networks and realize productivity gains.

More specifically, ITIL enables organizations to:

• Keep IT aligned with business needs, ensuring that the right infrastructure is in place for the task at hand. For example, a team that has a mobile workforce should leverage cloud platforms that enable employees to work productively from any connected device.
• Delight customers and strengthen user experiences by improving the delivery of IT services and maintaining a network and infrastructure that works as designed and meets modern expectations.
• Reduce IT costs and eliminate unnecessary expenditures by ensuring that IT infrastructure is optimized and efficient. For example, if you’re storing petabytes of duplicative data for no reason, best practices would tell you that you need to do a lot of culling to save on storage costs.
• Gain more visibility into IT expenses and infrastructure to better understand your network and detect inefficiencies that can be improved. For example, if your software development team has recently started using containers to build applications, you might not need to run as many virtual machines anymore, which drain more computing resources.
• Increase uptime and availability due to increased resiliency and robust disaster recovery and business continuity plans. This is a big deal because downtime can be prohibitively expensive, depending on the scale of your organization. Just ask Amazon.
• Future-proof tech infrastructure to support agile workflows and adaptability in an era where customer needs shift overnight and competitors are always just a few taps of a smartphone away.

What Are the Cons of ITIL? 

But like everything else, ITIL by itself is not a panacea. You can’t just hire some consultant who will preach the virtues of ITIL and expect to transform your IT operations overnight. 

While the benefits of the framework speak for themselves, you need to be realistic about shifting to a new approach to IT management. However, with the right approach—which includes training, patience, and reasonable expectations—your organization stands to benefit significantly by adopting ITIL.

How Has ITIL Changed Over the Years?

ITIL initially emerged because more and more organizations were using new technologies but nobody really knew how to manage them effectively. Companies were largely using technology because they could—not because they were making strategic investments to support their customers and business needs. The initial iteration of ITIL found that most companies had the same requirements and needs for their IT networks, regardless of size or industry.

At the turn of the millennium, the second iteration of ITIL came online. In large part, this version consolidated and simplified the teachings and documentation from the inaugural ITIL framework.

In May 2007, ITIL 3 came to the surface. This third iteration included a set of five reference books called Service Strategy, Service Design, Service Transition, Service Operation, and Continual Service Improvement. ITIL 3 picked up where ITIL 2 left off, further consolidating the framework to make it easier for organizations to implement.

Four years later, ITIL 3 was revised once more, primarily to maintain consistency as technology evolved.

Introducing ITIL 4

Fast forward to 2019, and the most recent version, ITIL 4, is where we’re at today. Quite simply, ITIL 4 was issued to align the standards with the agile and DevOps workflows that have grown to dominate technology teams over the last several years. ITIL 4 includes two core components: the four dimensions model and the service value system. 

At a high level, ITIL 4 represents more of a change in approach and philosophy than a change in content. Just as software teams adopt agile and DevOps workflows, IT must adopt a similar mindset if they wish to keep pace and support accelerated innovation. At the end of the day, IT is a cornerstone of the success of the modern organization. It’s imperative that IT support the new way of working if an organization wishes to reach its full potential.

How Have Agile and DevOps Impacted ITIL 4?

In the past, software teams would build monolithic applications and release maybe once a year. Today’s leading software development teams have embraced agile development and DevOps workflows. Slowly but surely, monthly releases are becoming the norm. Development is becoming more collaborative, too, with both colleagues and users steering the product roadmap.

ITIL 4 recognizes and supports this new way of working with new core messages:

• Focus on value.
• Start where you are.
• Progress iteratively with feedback.
• Collaborate and promote visibility.
• Think and work holistically.
• Keep it simple and practical.
• Optimize and automate.

Where Does Your Organization Stand?

If your company hasn’t yet implemented ITIL, what are you waiting for?

Whether you’re a startup or your organization has been around forever, ITIL serves as a guiding framework. Follow it and it enables you to protect your networks, support your developers, and delight your customers. 

And what exactly is the alternative, anyway? Running your IT department like the Wild West?

With so much on the line, you can’t afford that risk. So become an ITIL-driven organization. That way, you’ll get the peace of mind that comes with knowing your networks and infrastructure are secure and support innovation and agility. 

What’s not to like?

This post was written by Justin Reynolds. Justin is a freelance writer who enjoys telling stories about how technology, science, and creativity can help workers be more productive. In his spare time, he likes seeing or playing live music, hiking, and traveling.